<aside> Purpose: Present capacity scenarios (committed/target/stretch) to executive stakeholders and gain alignment on quarterly operating band

Duration: 30 minutes Cadence: Quarterly (or when capacity inputs shift significantly) Participants: Engineering leadership, Product, Finance, C-suite stakeholders

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Meeting Agenda

Block 1: Capacity Check-In (5 minutes)

Objective: Confirm current capacity inputs and identify any changes since last review

Discussion Points:

• [ ] Current team headcount and effective hours per week
• [ ] Recent changes affecting capacity:
  • [ ] New hires ramping or departures
  • [ ] Production incidents or unplanned work
  • [ ] PTO or leave planned for the quarter
• [ ] Maintenance and support baseline (% of capacity)
• [ ] Current tech debt allocation
• [ ] Discovery pipeline health (validated vs. speculative work)

Prep Required:

• Update capacity model with latest team data
• Document any mid-quarter capacity shifts with quantified impact
• Refresh discovery kanban uncertainty multipliers

Block 2: Scenario Walkthrough (15 minutes)

Objective: Present three confidence bands with explicit trade-offs visible

Committed Scenario (80–90% confidence)

Capacity Assumptions: